Knowledge Bird

Create. Curate. Collaborate.

May 2, 2013
by Aprill Allen
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Living and working in startup town…for a week

One might think the Knowledge Bird had flown the coop. Not so much. But, I did fly Stateside to spend last week in the office with my Zendesk homies.

I figured, why not take advantage of Mr Knowledge Bird’s trip to Startup Town (aka San Francisco) and go meet-and-greet the people I’d been working with remotely these past few months?

My San Francisco desk.

San Francisco has been billed as a city not at all representative of the rest of the U.S. And Zendesk is not at all like the normal corporate environment. Though, as a well-known startup going through an über-growth phase, what else DO you expect? Truth be told, I was reminded a little of the early parts of my career working in tech support at One.Tel—a telco startup, of sorts—back when it was just a massively risky thing to do and not at all cool. The only things different in the modern environment are the free food and drinks, the social events and a building full of empowered 20-somethings. So, really, I guess the only things in common with 16 years ago is the open plan and long tables.

For a remote worker, like me, the time in the office is extremely valuable. With meetings, lunch, meetings, breakfast, meetings, and then more meetings, one can get a greater sense of what needs to be done in a shorter space of time. And having finally been able to interact in person with many of whom I’d only ever Skyped or emailed with, the boundless enthusiasm of the whole team is obvious, and being around a group of such skilled and capable people every day was intense. (We’ve come home to the cat and the kids. They have a lot to live up to. I’m also certain the 9 year old must learn how to touch-type as a precursor to building his first app.)

The city itself is a lot to take in, too. In only a couple of blocks, from the office to Union Square, you can witness everything from homelessness to Macy’s. But so strong is the calling, to tech entrepreneurs from all over, that they’ll throw a few clothes and a laptop in a backpack and commit three months or more to working hard on their startup, scheduling meeting after meeting, and sleeping in their cheap Tenderloin hotel with a shared bathroom. Then wake up the next day to hit the keys again, chasing the dream and looking for the next VC opportunity.

When you walk through the city, the signs of “tech boom” are everywhere. Digital Zynga billboards, a huge Mailchimp painted on the side of a building, and I could swear I passed a guy on Third street with a pair of Google Glass(es) on his head.

It’s insane that so many ideas, so much opportunity, and so much success could be incubating in one city when the same technology these startups are building on is what makes our communities and our knowledge work have global reach. But it all comes down to the face-to-face and the feel of a handshake. And for a startup, San Francisco is the only place you can possibly plan to be.

April 3, 2013
by Aprill Allen
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In defence of forums

When I put “forums are” into Google, the first options that come up are: “dead”, “stupid”, “full of idiots”, and “a waste of time”. Granted, many of those are sensationalist titles for posts refuting exactly those things. Though the idiots are indeed plenty, online forums themselves are far from dead. Modelled on bulletin boards and UseNet of the 70s and 80s, forums are simply threaded discussions around a niche topic, with an invested core membership of subject matter experts. Usually. Naturally, a number of elements are needed to ensure ongoing usefulness, but as a framework for building knowledge and community, they’re pretty solid.

I’ve been an avid participant of different forums over the years. (Catching up on new posts is a great way to fill in time between those adrenaline-induced moments of “stuff is broken!” in a tech support job.) But when Facebook, Twitter, and other activity stream-style options appeared, forums suddenly looked a bit dated.

Online forums haven’t seen much innovation in that time. Some still look dated, while others like Vanilla, have improved the user experience somewhat. Game mechanics, forum analytics, search, curation and moderation functionality are all features that make forum management and engagement easier, especially when aligned with purpose. But the framework of the forum hasn’t changed much because it doesn’t have to. The structure is familiar, and versatile.

Let’s consider what forums offer:

Persistent topics – People can read and add to threads and topics any time, at a time that suits them. There’s more opportunity for a discussion to grab attention than in an activity stream where it might scroll by and escape notice.
Taxonomy – The structure of sub-forums and categories provides a browsable taxonomy. With thoughtful management, that taxonomy can grow as the community needs it to.
Deep engagement – Forums are an efficient many-to-many platform of communication, but they also allow for one-to-one and one-to-many conversations that add to the overall knowledge of the group.
Owned platform – Forums can be owned and managed by the organisations and communities who use them, which puts the security of the data in the hands of the owners; and they won’t be subject to changes at the whim of a provider.
Searchability – As long as relevancy and quality are part of the algorithm, forum searches can return related posts irrespective of age.

While I think forum software doesn’t need a whole lot of innovation, it’s the attitudes to adoption and use that do. Purpose is paramount. Clearly define and communicate the reason for the forum’s existence. Measure the engagement and the contribution to the related business outcomes. Moderation may be critical to a good experience, or maybe you’ll just need to set some guidelines for self-governance. With care and consistency, forums are fertile ground for long-lived relationships and ongoing learning, so don’t write them off yet.

April 1, 2013
by Aprill Allen
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The SKMS: elusive or unattainable?

The service knowledge management system (SKMS) is how ITIL describes all the knowledge and information that relates to IT’s provision of services. In this webinar, recorded last week, Rob England, Attivio CTO Sid Probstein, and I talk about knowledge management with Matt Hooper, and we explore some of the barriers we’ve come across in IT.

Despite a feeling that we might be all doomed to repeat ourselves, on several levels, I remain hopeful. Knowledge management sessions at the conferences and seminars that I’ve attended in the past 18 months have all attracted large numbers. The interest is clearly there, but so is the cultural chasm.

And what of ITIL’s SKMS? When it calls for a configuration management database to be a part of that ecosystem, is it destined for the bottom of an ever-growing to-do list? Listen to our conversation, have one with your colleagues, and then come back and tell me what you think.